Apprentice Departmental Secretary with Visa Sponsorship – Apply Now

Location: Royal Victoria Infirmary, Newcastle upon Tyne, NE1 4LP

Type: Full-time, 37.5 hours per week (Monday to Friday, 08:00-17:00)

Salary (£): Competitive apprenticeship salary with progression to Band 3 upon completion

About The Newcastle upon Tyne Hospitals NHS Foundation Trust
The Newcastle upon Tyne Hospitals NHS Foundation Trust is one of the UK’s most successful teaching NHS foundation trusts. With around 16,000 staff and an annual income of £1 billion, they’re a powerhouse in the healthcare sector. The Trust has a long-standing reputation for providing top-notch care, clinical excellence, and pioneering medical research at regional, national, and international levels.

Job details

Benefits:

• Opportunity to earn while you learn through a Level 3 Apprenticeship in Business Administration
• Career progression pathway from Band 2 to Band 3 upon successful completion of the apprenticeship
• Comprehensive training including 1:1 shadowing, independent study, and classroom-based learning
• Chance to work in a dynamic NHS environment and gain invaluable experience
• Access to NHS staff benefits package

Requirements

• Level 2 qualification in administration or equivalent/relevant experience in administrative role(s)
• GCSE level education including English language at level 4 or above
• Maths qualification at Level 1 (GCSE Grades 3-2 or D-F, or Functional or Key Skills at Level 1)
• Excellent communication, organisational, and time management skills
• Ability to work with highly sensitive and confidential information
• Demonstrable computer competence
• Awareness of confidentiality requirements

About the Role
The Women’s Services department at The Newcastle upon Tyne Hospitals NHS Foundation Trust is offering an exciting opportunity for an Apprentice Departmental Secretary. This role is perfect for someone looking to build on their administrative and customer service skills while developing a career in the NHS.

As an Apprentice Departmental Secretary, you’ll be part of a small team providing crucial support to Senior Management and Specialised positions within the Women’s Services Board. You’ll assist with a range of tasks related to Gynaecology and Obstetric (Maternity) services, making a real difference in patients’ lives.

The role requires an enthusiastic individual with an empathetic nature, as you’ll be supporting patients from all walks of life. You’ll have the chance to grow your skills and knowledge through a combination of hands-on experience and structured learning, setting you up for a rewarding career in healthcare administration.

Key Responsibilities

• Assist with room bookings and diary management
• Process HR paperwork and support administrative functions
• Take minutes during meetings and prepare professional documents
• Organize travel arrangements and catering for staff and events
• Coordinate PALS/Complaints processes
• Perform general administrative tasks such as scanning, photocopying, answering calls, and managing emails
• Contribute to the development and improvement of departmental processes
• Provide comprehensive secretarial/administrative support to the Family Health Board Management Team, Specialist Nurses/Midwives, and Risk Management Team
• Assist with data entry and collation
• Liaise extensively with medical, Midwifery and Nursing staff, as well as other agencies

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A Disclosure and Barring Service check will be required to verify the absence of any previous criminal convictions.

Certificate of Sponsorship
Please note that The Newcastle upon Tyne Hospitals NHS Foundation Trust is unable to offer sponsorship for this apprenticeship position. Applicants must have the right to work in the UK.

Equal Opportunity Statement
The Newcastle upon Tyne Hospitals NHS Foundation Trust is committed to promoting equality and diversity. They value and respect the diversity of their employees and aim to recruit a workforce that reflects the communities they serve. The Trust welcomes all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity, and particularly encourages applications from under-represented groups.

Employer Details:
Company Name: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Address: Royal Victoria Infirmary, 317 02 Royal Victoria Infirmary, NE1 4LP
Contact: For more information, visit https://careers.nuth.nhs.uk/why-us

Application Process:
Interested candidates are encouraged to apply through the button below. The closing date for applications is 10 October 2024. Interviews are scheduled for Tuesday, 29 October 2024. Don’t miss this chance to kickstart your career in healthcare administration with one of the UK’s leading NHS Trusts.

Reference Number: 317-2024-39-040